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--- en:padsystem_version_8.0:padsystem_8_cloud_user_manual [2025/06/24 06:56] – administrator
+++ en:padsystem_version_8.0:padsystem_8_cloud_user_manual [2025/08/21 07:39] (current) – [License Usage Guidelines in Padsystem Cloud] administrator
@@ Line 58: / Line 58: @@
 {{:en:padsystem_8_cloud_user_manual:manual_storepage_1.png?|}}
-__Inviting Guests Into Your Store__
+__Locked Files__
+The File will be locked when someone opened, In this situation, the locked file is read-only.
+===== License Management =====
+__What is a License?__
+>A license is an official permission or permit that allows an individual or entity to do, use, or own something. It is often a legal agreement where the licensor grants the licensee permission to use a service, product, or intellectual property under specific conditions.
+__Purchasing Licenses__
+Users can purchase licenses in Account Settings under the "wheel icon"
+> ** __IMPORTANT NOTE ABOUT LICENSES:__**
+>1- Users have 15 days after a license expires to renew it. After this grace period, the account and all its contents will be permanently deleted and cannot be recovered.
+>2- License renewal will start from the day of expiration.
+{{:en:padsystem_8_cloud_user_manual:manual_licensemanagement.png?|}}
+__Release Licences__
+.Click "wheel" icon
+.Select Account setting
+.You can see who is using the licence and the number of files locked, Click Release Licences to unlock all files the user is locked
+{{:en:padsystem_8_cloud_user_manual:manual_licensemanagement_3.png?|}}
+====Invitation  (Inviting Guests Into Your Store)====
+>invitation" generally means a request or offer to someone to join, access, or participate in something.
+>Invite" feature allows you to share access to your Store (which is like a folder containing your pattern and marker files) with other users.
+>The ability to send invitations typically depends on your role and permissions within the platform.
+Only Store Owners have full control and can invite others to access their store.
-Users can choose what type of permissions to give invited guests.
 == Roles: ==
 Restrict things Guests can do within Store.
@@ Line 70: / Line 108: @@
 {{:en:padsystem_8_cloud_user_manual:manual_storepage_2.png?|}}
-=====Administration - Access Control=====
+====License Usage Guidelines in Padsystem Cloud====
+Padsystem Cloud uses a license-based system to manage user access and file editing capabilities. Below are key scenarios to help users understand how licenses are consumed and shared.
+. When an Invited Person Works in Your Share
+ • The invited person uses your license if they open files within your shared environment.
+ • Only one license is consumed per active user session.
+ • If your license is already in use, the invited person may encounter a “not enough license” error.
+. When an Invited Person Works in Their Own Share
+ • Invited users cannot use your license to work in their own share.
+ • Each user must have their own active license to work independently.
+ • Attempting to open files without a valid license will result in access errors
+. When an Invited Person Uses Their Own License in Your Share
+ • Yes, this is allowed.
+ • If the invited person has an active license (e.g., Yumi@gmail.com, valid until 2025-09-07), they can work in your share without consuming your license.
+ • This setup supports collaborative work while maintaining license independence.
+🔄 Licenses automatically change their status to “Not Occupied” after 15 minutes of inactivity, as triggered by the system.
+  * Users can manually release a license by clicking the “Release License” button.
+   Always save your work before closing the application to avoid losing progress.
+=====Administration - Share Access Control=====
+__What is Share access control__
+> Share access control refers to the permissions and rules that determine:
+>.Who can view, edit, or manage shared files or folders
+>.What actions each user can perform (e.g., read-only vs. full control)
+>.How access is granted or revoked
+Access control is crucial for collaboration, security, and data integrity, particularly when multiple users work on the same projects.
 //Access Control//
-Users can change the permission of invited guests in Administration, under Access Control.
+Users can change the permission of invited guests in "Wheel icon"(Administration), under Access Control. They can share folders or files with other users; set access levels (e.g., view-only, edit, or manage) and can track who has access and adjust it anytime.
 {{:en:padsystem_8_cloud_user_manual:manual_accesscontrol_1.png?|}}
@@ Line 80: / Line 159: @@
 __Role Management__
-> store manage – Users have full access to store (License not included)
+> store manage – Users have full access to the store (License not included)
 > Store Access – Only able to see files within Store.
@@ Line 102: / Line 181: @@
 {{:en:padsystem_8_cloud_user_manual:manual_accesscontrol_3.png?|}}
-===== License Management =====
-__Purchasing Licenses__
-Users can purchase licenses in Account Settings under Administration
-> ** __IMPORTANT NOTE ABOUT LICENSES:__**
->1- Users have 15 days after a license expires to renew the license. After which the account and all contents within >will be removed and cannot be recovered.
->2- License renewal will start from the day of expiration.
-{{:en:padsystem_8_cloud_user_manual:manual_licensemanagement.png?|}}
-__Locked Files__
-The File will be locked when someone opened, In this situation, the locked file is read-only.
-{{:en:padsystem_8_cloud_user_manual:manual_licensemanagement_2.png?|}}
-__Release Licences__
-.Click "Administration" icon
-.Select Account setting
-.You can see who is using the licence and the number of files locked, Click Release Licences to unlock all files the user is locked
-{{:en:padsystem_8_cloud_user_manual:manual_licensemanagement_3.png?|}}
 =====Home Page=====
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-=====Local Server Manual=====
+=====Storage Engine=====
-Now, Padsystem Cloud can set up a local SFTP server, allowing customers to securely save files to their own server. Work files are protected and cannot be easily taken away from their designated storage location.
+Padsystem Cloud allow user to set up his/her own storage server such that works (files) can be stored in the user defined storage instead of in Padsystem Cloud.  This is likely require by companies who do not want to store their works in our centre.
-__What is  SFTP server?__
+Once the Share is configured to use its own storage engine, all newly created works will be stored into that server.  Existing works will be remains in its original storage location until it is saved again.
-An SFTP server (SSH File Transfer Protocol server) is a server that enables secure file transfers, remote file access, and file management over the internet using the SSH protocol. It's a secure alternative to the traditional File Transfer Protocol (FTP), offering encryption for data transmission and authentication. SFTP servers are used to store, manage, and transfer files securely.
+You may setup more than one storage engine, although not recommended, but only one will be used for writing.  You may put the server into your local area network or in the Internet, as long as all your users  can access the storage server by the Padsystem Desktop.
-**Setting local “SFTP”  server steps:**
+__What is  SFTP server?__
-**Set up a local server**
+At the moment, we only support SFTP server as user defined storage engine.  An SFTP server (SSH File Transfer Protocol server) is a server that enables secure file transfers, remote file access, and file management over the internet using the SSH protocol. It's a secure alternative to the traditional File Transfer Protocol (FTP), offering encryption for data transmission and authentication.
-The user can self-install and pre-configure it on a Linux or commercial SFTP server, such as FileZilla.Setting up the web space page.
+SFTP server is very common and easy to setup.  You may setup a Linux server which has SFTP server build-in.  For Windows, there are many free and commercially available SFTP servers such as FileZilla.
-**Set up on Cloud**
-.	Click the wheel icon {{:en:padsystem_version_8.0:圖片1.png?30 |}} on the left-hand side bar.
+**Set up a storage engine**
-. Click  Preferences
+. Click the wheel icon {{:en:padsystem_version_8.0:圖片1.png?30 |}} on the left-hand side bar.
+. Click Preferences
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-.Storage Engine : Select “sftp”
+. Storage Engine : Select “sftp”
-> “Storage Engine” allows you to select where to save the files—either in the Cloud (pad)or on a local server(sftp).
+. Server Address: Local server I.P. address
-.Server Address: Local server I.P. address
-.Username: Server username
+. Username: Server username
-.Password: Server Password
+. Password: Server Password
-.Path: The file's save location path on the server.
+. Path: The file's save location path on the server.
+**Storage engines summary**
-> If the files have been saved, this page will display the file-saving summary status.
+This page provide a summary on how many storage engine you had defined and its usage.
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